Job Vacancy at Bidvest International Logistics of Admin Clerk

Job Vacancy at Bidvest International Logistics of Admin Clerk

Job Vacancy at Bidvest International Logistics of Admin Clerk. Bidvest International Logistics is currently seeking qualified individuals to fill the role of Admin Clerk.

Closing Date: 30 October 2023

Location: Pretoria – Rosslyn, Gauteng, ZA

Reference Number BIL231023-2
Job Title Admin Clerk
Department Warehousing
Office / Facility Rosslyn Automotive
Reporting To Facility Manager
Job Type Classification Permanent

About Bidvest International Logistics

Bidvest International Logistics, a prominent global transport and logistics company, partners with EMO Trans to offer access to a network of 250 offices across over 120 countries.

With a legacy dating back to 1910, we possess a century of experience in optimizing supply chains. Our comprehensive logistics services cover air, sea, and road transport, warehousing, and customs brokerage across various industries.

Additionally, our team of skilled Supply Chain Engineers is available to assist in analyzing, redesigning, and optimizing your logistics processes.

Bidvest International Logistics is synonymous with innovation, adaptability in a constantly evolving logistics landscape, and a forward-thinking approach, all geared towards propelling your business to new heights by bringing the world to your doorstep.

Job Vacancy at Bidvest International Logistics of Admin Clerk

The Admin Clerk is responsible for ensuring that all document processing and filing for customers adhere to BidvestIL Standard Operating Procedures. This role also involves handling various finance administrative tasks under the guidance of superiors.

Key Responsibilities


  • Receive and document various types of documentation, such as MSDS, packing lists, return notes, and delivery notes.
  • Scan and file all relevant documentation daily, keeping originals on file.
  • Generate receipts in CW1, print pallet IDs, and provide them to the putaway operator.
  • Capture and file bin verifications.
  • Complete the capturing process on CW1 and finalize the receipt.
  • Forward receiving documentation to clients requesting ASN documents for inbound purposes.
  • Ensure timely communication to all relevant personnel (Huawei and office staff).


  • Verify the receipt of all necessary documents before cargo dispatch.
  • Ensure the accuracy of documents for cargo dispatch.
  • Enter dispatch notifications into the daily workload.
  • Capture all relevant information from the client’s delivery note into ISC or CW1, including DN number, product code, quantity, and required date.
  • Submit the picking slip to the ops supervisor for picking and communicate the dispatch date.
  • Verify that all cargo is accurately picked, signed by the picker and supervisor.
  • Compile dispatch documents, cross-check physical stock with the delivery note, and place documents in the outbound tray.
  • Notify superiors of any deviations and discrepancies.
  • Ensure timely communication to all relevant personnel (Huawei and office staff).


  • Update billing daily, including receipts and dispatches.

Inventory Management:

  • Maintain and update daily stock reports.
  • Investigate and document all variances thoroughly.
  • Communicate all variances to clients and management.
  • Ensure operator-conducted verifications and counts are accurate.
  • Reconcile physical counts with system figures.
  • Conduct monthly stock counts for all clients.
  • Properly file all documentation.
  • Regularly perform cycle and stock counts with Huawei staff.

Maintenance of the Warehouse Management System:

  • Timely update bin-to-bin transfers on the system, including grouping and item management.

Qualifications and Experience Education:

  • Matric level of education.


  • 1-2 years of experience in a related field (experience in warehousing is an added advantage).
  • Strong accounting and administration skills with attention to detail.
  • Customer service experience.
  • Exposure to ISO and OHSAS systems.
  • WMS experience advantageous (CW1, ISC).
  • Knowledge of hazardous chemicals and environments.

Skills and Competencies

  • Ability to work independently with a high energy level, responsibility, and integrity.
  • Effective stress management and ability to work under pressure.
  • Strong verbal communication skills.
  • Excellent planning and organizational skills.
  • Keen attention to detail.
  • High efficiency levels.

How to Apply

Bidvest International Logistics is committed to Employment Equity when recruiting both internally and externally. We prioritize internal candidates in line with our Employment Equity goals; however, external applicants will also be considered.

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