Job Vacancy of Assistant Officer at University of the Free State (UFS)

Job Vacancy of Assistant Officer at University of the Free State (UFS).The University of the Free State (UFS) is currently seeking applications for the role of Assistant Officer, post level 13, on a one-year contract.

This opportunity is open for individuals with the right qualifications and skills. The closing date for applications is October 30, 2023.

• Job Title: Assistant Officer
• Job ID: 5494
• Organizational Unit: University of the Free State -> Student Affairs -> Student Governance
• Contract Type: Contract
• Occupational Level: Semi-skilled
• Location: Qwaqwa Campus, Qwaqwa, Free State, South Africa (Primary)

Salary and Benefits

• Salary Range: R 211,391.43– R 354,408.50 per annum, depending on qualifications and experience.
• Fringe Benefits: Includes pension scheme, medical aid scheme, group life insurance, housing allowance, leave, sick leave, service bonus, and study benefits (subject to specific conditions).

About University of the Free State (UFS)

The UFS is a prestigious institution of higher education in South Africa with a rich history. It is known for its commitment to learning, teaching, research, and community engagement.

With multiple campuses and a diverse student body, the UFS plays a vital role in the region’s development.

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Duties and Responsibilities

As an Assistant Officer, your responsibilities will include:

• Scheduling appointments for psychologists, counsellors, and social workers.
• Handling reception, telephone calls, appointments, and inquiries.
• Managing client files and capturing data electronically.
• Responding to email inquiries.
• General office administration.
• Scheduling meetings and maintaining agendas and minutes.
• Quality control of the reception area.
• Collaboration with the student administrative intern.
• Assisting with financial administration.
• Handling SADAG (South African Depression and Anxiety Group) administration.
• Organizing SCD (Student Counselling and Development) campaigns.
• Representing SCD at UFS marketing activities and expanding marketing initiatives.

Job Requirements

Inherent Job Requirements:

• Grade 12 or national vocational certificate on NQF level 4.

Recommendations:

• A relevant higher certificate, diploma, national diploma, or degree.
• Six months of administrative experience in a Higher Education setting.
• Proficiency in Microsoft Programs.
• Familiarity with UFS Systems and Programs.
• Effective time management skills and the ability to work under pressure.
• Excellent interpersonal and communication skills.
• Proficiency in Sesotho and Zulu.
• Experience in working with students in a counseling setting within Higher Education.

Competencies

• Results-oriented: Setting high standards, adapting to changing environments, and fulfilling obligations.
• Strategic Thinking: Planning work, being creative, analyzing information, and using logic.
• Business Acumen: Adhering to rules, using MS Office proficiently.
• Leading: Maintaining motivation, leading, and fostering cooperation.
• Building Coalitions: Being sensitive to others’ needs, interacting effectively, and making decisions collaboratively.

How to Apply

To apply, please ensure all relevant documentation is attached to your application, including:

• Detailed curriculum vitae and cover letter.
• Copies of qualifications (with SAQA accreditation for foreign qualifications).
• Copy of your identity document or passport (for foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• Copy of your driver’s license (if applicable).
• Confirmation of employment from current or last employer (if unemployed).

Assumption of Duties: May 1, 2024, or as soon as possible.

Closing Date: October 30, 2023.

Enquiries:

For inquiries, contact 051 401 9810 or email [email protected] or [email protected]. You can also reach out at 051 401 9848/9813/9814/2979 for assistance.

General Information:

The UFS is committed to excellence, diversity, and equity in accordance with its Employment Equity Plan. Preference will be given to candidates from under-represented designated groups, including candidates with disabilities. The UFS will only consider applications from candidates who meet all the inherent requirements of the position.