Job related knowledge: Knowledge of clerical duties, practices, the use of a computer and the collection of statistics are all required. Candidates must possess a Grade 12 Certificate. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in the work environment.
- POST: ADMINISTRATION CLERK (X4 POSTS)
- Directorate: Veterinary Public Health
- SALARY : R202 233 per annum (Level 05)
x4 Administration Clerk Posts at the Department of Agriculture, Land Reform, and Rural Development
- 3/2/1/2023/350 Mpumalanga (Mbombela)
- Ref No: 3/2/1/2023/351 Eastern Cape (East London)
- Ref No: 3/2/1/2023/352 (X2 Posts) Gauteng (Pretoria)
The following skills are required for the job: Language skills, good communication skills (verbal and written), planning and organization skills, computer literacy, interpersonal relationships, flexibility, and ability to work in a team.
The purpose of this position is to provide general clerical support. Record, organise, store, capture and retrieve correspondence, data and data (line function). Maintain registers and statistics. Handle routine inquiries. Make photocopies and receive and send facsimiles.
Distribute documents / packages to stakeholders as needed. Maintain the filing system for the component. Type letters and / or other correspondence when necessary. Maintain the component’s incoming and outgoing document registers. Provide supply chain clerical support services within the component, as well as liaison with internal and external stakeholders regarding procurement of goods and services.
Provide supply chain clerical support services. Obtain quotations and complete procurement forms for the purchase of standard office items. Control the stock of office stationery.
Maintain the component’s asset register. Provide administrative and clerical support services. Keep and maintain a leave register for the component. Maintain the component’s personnel records. Maintain the component’s attendance register. Make arrangements for travel and accommodation. Provide financial administration support services for the component.
Maintain the component’s expenditures. Check the accuracy of subsistence and travel claims made by officials and submit them to the manager for approval. Responsible for the component’s telephone accounts and petty cash.
- Dr MSM Molefe
- Tel No: (012) 319 7688
How to apply
You may send your application to Private Bag X833, Pretoria, 0001 or deliver it in person during office hours to 184 Jeff Masemola Street (formerly Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria, or Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001. Males who are colored, Indian, and White, as well as females who are colour, Indian, and African, are encouraged to apply.
Application must include only a completed and signed Z83 Form, available from any Public Service Department or online at DPSA’s website: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Shortlisted candidates are required to submit certified copies of their Identity Documents, Grade 12 Certificates, and the highest required qualifications to Human Resources on or before the interview date.
Foreign qualifications must be accompanied by an evaluation report issued by the South African Qualifications Authority (SAQA). Failure to do so will result in your application being disqualified. When shortlisted, the applicant must provide proof of the SAQA evaluation of all foreign qualifications.
Please ensure that you submit your application before the closing date as late applications will not be considered. If you apply for more than one post, please submit separate applications for each post.
Applicants will not be acknowledged due to the large number of applications the Department expects to receive. If you are not contacted within 3 months of the closing date of the advertisement, please consider your application unsuccessful.
The Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future if there is a moratorium placed on filling posts or if the Department is affected by any process such as restructuring or reorganization of posts during the recruitment process.
We are an affirmative action and equal opportunity employer. It is our intention to promote representativeness within DALRRD through the filling of posts.
The Department reserves the right not to fill a position. At a date and time determined by the Department, shortlisted candidates will be required to attend assessment and interview sessions. Shortlisted candidates will be subjected to Personnel Suitability Checks.
A security vetting will be conducted on the successful candidate. The DLRRD will conduct reference checks on shortlisted candidates, including social media profiles, and applicants must declare any pending criminal, disciplinary or other allegations against them.
If this is discovered during or after the interview, the application will not be considered and if the person is appointed, the appointment will be terminated.
In addition to signing an employment contract and a performance agreement with the Department, the successful candidate will also be subject to a security clearance process that is positive. Any conflicts or perceived conflicts of interest must be declared by applicants, who must also disclose their memberships in boards and directorships.
Closing Date:19 May 2023