Job Vacancy of Office Manager at the Department of Water and Sanitation

Job Vacancy of Office Manager at the Department of Water and Sanitation. The Department of Water and Sanitation is seeking qualified candidates to apply for the Office Manager position with the reference number 101123/07.

The closing date for applications is November 10, 2023, at 16:00. The annual salary for this role is R424,104 (Level 09), and the position is based at the Pretoria Head Office.

About the Department of Water and Sanitation

The Department of Water and Sanitation is responsible for managing South Africa’s water resources and implementing policies for this sector. Their mission is to ensure all South Africans have access to clean water and dignified sanitation while promoting effective water resource management for sustainable development.

Their vision is to be a dynamic, people-centered department leading the effective management of the nation’s water resources.

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Job Vacancy of Office Manager at the Department of Water and Sanitation

Requirements

• National Diploma or Bachelor’s Degree in Office Management and Technology, Public Management, or Business Administration.
• Three (3) years of supervisory middle management experience in Office Management.
• Valid unexpired driver’s license.
• Extensive knowledge of public service policies and administrative procedures.
• Understanding of the National Government’s functioning.
• Proficiency in Microsoft Office tools (MS Word, Excel, and PowerPoint).
• Knowledge of Financial Management, Project Management, and Administration.
• Competence in secretarial duties.
• Computer literacy.
• Strong organizational and people management skills.
• High reliability.
• Ability to act with tact and discretion.
• Knowledge of dispute resolution processes.
• Understanding of social and economic development issues.
• Basic knowledge of Financial Management and Public Finance Management Act (PFMA).
• Knowledge management skills.
• Problem-solving and analysis abilities.
• Proficiency in people and diversity management.
• Client orientation and customer focus.
• Excellent communication skills (verbal and written).
• Accountability and ethical conduct.
• Ability to work under pressure and meet deadlines.
• Commitment to government objectives, policies, and programs.
• Ensuring a high level of quality in work.

Duties and Responsibilities

• Scrutinize all incoming correspondence (E-mail, letters, reports, and phone messages).
• Prepare presentations and reports.
• Arrange and organize workshops and meetings.
• Record basic minutes of meetings when required.
• Represent the manager at specific meetings and workshops.
• Manage queries.
• Coordinate with travel agencies to make travel arrangements.
• Process travel and subsistence claims.
• Budget management.
• Supervise human resources.
• Procurement management.

How to Apply

Interested applicants should submit their applications by quoting the relevant reference number to the Department of Water and Sanitation, Private Bag X350, Pretoria, 0001, or hand-deliver to Delta Continental Building, Corner of Visagie and Bosman Street, Pretoria, 0001.

All applications must be submitted on a NEW Z83 form, which can be downloaded from the provided link or obtained from any Public Service Department. The application should be accompanied by a comprehensive CV with contactable referees (telephone numbers and email addresses must be indicated).

Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents before the interview, following communication from Human Resources.

Each application form must be fully completed, duly signed, and initialed by the applicant. The application should indicate the correct job title, the office where the position is advertised, and the reference number as stated in the advert. Applications on the old Z83 form will not be considered.

For candidates with foreign qualifications, an evaluation certificate from the South African Qualification Authority (SAQA) is required.

Enquiries

For inquiries, please contact Ms. S Ndhlovu at Tel No: (012) 336 7981.