Vacancy of Administrative Assistants at Epiroc South Africa

Vacancy of Administrative Assistants at Epiroc South Africa

Vacancy of Administrative Assistants at Epiroc South Africa. Epiroc South Africa (Pty) Ltd is seeking candidates to apply for the position of Administrative Assistant. This is an opportunity to become part of our dynamic team, contributing to our mission in the mining and infrastructure industries. Please review the details below if you’re interested in joining our team.

  • Closing Date: October 20, 2023
  • Location: Pretoria, South Africa

Vacancy of Administrative Assistants at Epiroc South Africa

Epiroc is a global leader in manufacturing equipment for the mining and infrastructure sectors, operating in 150 countries. Our culture encourages personal development, innovation, and diversity. We are dedicated to sustainability and providing innovative solutions for our customers in a collaborative and caring atmosphere.

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Duties and Responsibilities

As an Administrative Assistant at Epiroc South Africa, you will play a crucial role in ensuring the efficient operation of our office. Your responsibilities will include:

  • General Administrative Tasks: Handling tasks such as filing, typing, copying, binding, scanning, and more.
  • Communication Handling: Managing incoming calls and other communications, recording necessary information.
  • Client Reception: Assisting with client reception as required.
  • Document Management: Updating paperwork, maintaining documents, and word processing.
  • Office Maintenance: Helping organize and maintain common office areas, managing office equipment, and performing general clerk duties.
  • Data Management: Capturing data and processing using Sage Pastel.
  • Software Proficiency: Extensive use of Microsoft Word, Excel, Outlook, and more.
  • HR Assistance: Supporting various HR functions.
  • Policy and Procedure Management: Updating and maintaining office policies and procedures.
  • Financial Tasks: Assisting with credit applications and trade references checks on clients.
  • Asset Maintenance: Ensuring the maintenance of company assets.
  • Vendor Coordination: Connecting with building vendors for repairs and improvements.
  • Production Tracking: Tracking delivered production boards, reworks, and failures.
  • Utilities Management: Recording and calculating monthly water and electricity meter readings.
  • Production Support: Assisting in the production department as needed.
  • Safety and Compliance: Ensuring compliance with the company’s Occupational Health and Safety policies and actively promoting a safe work environment.

Qualifications and Experience

To be considered for this role, you should possess the following qualifications and experience:

  • Continuous Learning: A commitment to ongoing learning and development.
  • Education: High school diploma or equivalent.
  • Administrative Experience: Proven experience as an Administrative Assistant.
  • Software Knowledge: Familiarity with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
  • Driver’s License: Valid driver’s license.

Skills and Competencies

We value the following skills and competencies in our Administrative Assistants:

  • Communication: Strong communication skills.
  • Pastel Experience: Experience with Pastel accounting system is beneficial, though not essential.
  • Typing Proficiency: Proficient typing skills.
  • Flexibility: Willingness to work beyond regular office hours when necessary.
  • Organization: Meticulous organization.
  • Time Management: Effective task prioritization.
  • Adaptability: Flexibility and resilience.
  • Professionalism: Punctuality and courtesy.
  • Confidentiality: Handling sensitive information discreetly.
  • Attention to Detail: Ensuring accuracy and quality.
  • Problem Solving: Proactive issue resolution.
  • Resourcefulness: Finding creative solutions.
  • Stress Management: Graceful handling of pressure.
  • Ethical Conduct: Upholding high ethical standards.
  • Documentation: Maintaining well-organized records.
  • Cultural Sensitivity: Demonstrating inclusivity and cultural sensitivity.

How to Apply

Epiroc values diversity and inclusion. To ensure a fair evaluation process, please remove any personal or identifiable information (e.g., photo, ID number, address, date of birth) from your application before submission.

Join us in contributing to a sustainable and innovative future in the mining and infrastructure industries by applying for the Administrative Assistant role at Epiroc South Africa.

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